Privacy Policy

Last updated: 11th June, 2024

Introduction
At the Educational Collaborative for International Schools (ECIS), we value the rights and freedoms of all people. This includes respecting your privacy and protecting your personal data.

ECIS Limited (“us”, “we”, or “our”) operates https://www.ecis.org (the “Site”). This page informs you of our policies regarding the minimal collection and use of Personal Information we receive from users of our website and service. By using our service, you agree to the collection and use of information in accordance with this policy.

Please read this notice carefully and, if you have questions regarding your personal data or its use, please contact us by telephone: +44(0)20 7824 7040 or email: ecis@ecis.org

Who are we?
ECIS (“we”, “our”, “us”) is an organisation located in The Stanley Building,
7 Pancras Square,
London N1C 4AG. We provide services to schools with students between the ages of K-12. We are a nonprofit organisation that supports schools in the areas of teacher development, recruitment, human resources, governance and risk.

Data Collected

Personal Data
The term ‘personal data’ refers to any information which identifies you or can be used to identify a data subject when used in conjunction with other information.

The term ‘data subject’ describes the person about whom the personal data is about.

Personal Data Collected
We process personal data about visitors to our website; staff and contractors; donors and supporters; and other individuals connected with or visiting ECIS.

While using our services, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to:
● your name
● employment address
● email address
● mobile phone number

Log Data
Like many site operators, we collect information that your browser sends whenever you visit our Site.

This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser type, browser version, the pages of our Site that you visit, the time and date of your visit, the time spent on those pages and other statistics.

In addition, we use third-party services such as Google Analytics that collect, monitor and analyse this data, allowing us to improve our site, and thereby enhancing your online experience.

Cookies
Cookies are files with a small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and stored on your computer’s hard drive.

Like many sites, we use “cookies” to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Site.

How we Obtain Your Personal Information
ECIS will not collect any personally identifiable information about you unless you have provided it voluntarily. We also collect data about you when:
● you have expressed an interest in joining our organisation;
● you have registered to attend (or have attended) one of our events;
● you visit our website;
● you sign up to receive email our newsletter and/or prospectus;
● you have expressed an interest in working for, or with, us; or
● you are employed by us or an organisation with whom we have a business relationship.
● your school or organisation has provided your data.

Purposes for Processing Personal Data
Whenever we use (or “process”) any personal data (sensitive/special category or otherwise), we do so in accordance with applicable laws and regulations (including with respect to safeguarding or employment). Personal data held by us is processed by appropriate members of staff for the purposes for which the data was provided.
We process personal data to support our operation as an independent organisation. In particular, we use the data for:
● analysing website traffic, demographics and behaviour through the use of analytical tools and cookies;
● the promotion of our organisation through our website[s], our prospectus and other publications and communications (including through our social media accounts);
● maintaining relationships with our community.
● for keeping a record of historical and memorable events relevant to the maintenance of a historical record
● the provision of a safe and secure environment for staff, and visitors to the organisation.
● compliance with legal and regulatory requirements;

GDPR Rights
In every case, when we are collecting or using personal data, we will comply with the requirements of data protection legislation, including GDPR.

Retention and Data Storage
All personal data is securely stored in accordance with legal requirements. We retain personal data only for legitimate purposes, and only for so long as necessary for those purposes, or as required by law.

Security
We take the security and privacy of your personal data seriously and we’ve put a number of technical and organisational measures in place to protect the integrity of your information. Some of these include the use of access-controlled data centres, routine 3rd party security audits, restricted employee access to user information, and data encryption in transit.

Our Third Party Service Providers
We share data with third parties in the limited circumstances detailed below:

We use some third-party service providers in order to operate and improve our services to you. These services need access to your Personal Information in order to work (e.g., your email address is required to send you an email), but are contractually obligated to meet our strict security standards, maintain the accuracy of the data they collect, and must only use Personal Information in identifiable form for purposes of providing our service.

When these third-party services transfer Personal Information, we take steps to comply with GDPR to protect your data privacy and security.

Changes To This Privacy Policy
This Privacy Policy is effective as of Monday, 18th June 2024 and will remain in effect except with respect to any changes in its provisions in the future, which will be in effect immediately after being posted on this page.

We reserve the right to update or change our Privacy Policy at any time and you should check this Privacy Policy periodically. Your continued use of the Site after we post any modifications to the Privacy Policy on this page will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Privacy Policy.

If we make any material changes to this Privacy Policy, we will notify you either through the email address you have provided us, or by placing a prominent notice on our website.

Read our Website Visitor Agreement